Maintain Accurate Financial Records

• Record daily financial transactions, ensuring accuracy and completeness.
• Prepare and maintain general ledger entries and adjust journal entries as needed.
• Manage the chart of accounts in accordance with the organization’s financial structure.
• Regularly update financial records to reflect real-time financial positions.

Accounts Payable & Receivable Management

• Monitor incoming payments and ensure timely invoicing to clients/customers.
• Track accounts receivable and follow up on overdue accounts.
• Process vendor invoices, verify transactions, and schedule payments while ensuring adherence to credit terms.
• Reconcile supplier statements and resolve any discrepancies.

Bank and Cash Reconciliation

• Perform daily and monthly bank reconciliations to ensure alignment of financial records.
• Monitor cash flow and petty cash usage to maintain adequate liquidity.
• Identify and resolve discrepancies in cash transactions.

Budgeting and Forecasting Support

• Collaborate with departmental heads to collect and compile budget inputs.
• Assist in the development of the annual budget, ensuring alignment with strategic goals.
• Monitor actual expenditures against budgeted figures and highlight variances.
• Assist in revising forecasts based on actual performance and updated assumptions.

Tax and Statutory Compliance

• Prepare and file monthly and annual tax returns (VAT, PAYE, SHIF, NSSF, Withholding Tax, etc.) in compliance with KRA and other regulatory bodies.
• Keep up-to-date with tax law changes and ensure the organization remains compliant.
• Respond to tax authority inquiries and audits as needed.
• Maintain accurate and organized documentation for all statutory filings.

Financial Reporting

• Prepare and present timely and accurate monthly, quarterly, and annual financial statements (Income Statement, Balance Sheet, and Cash Flow Statement).
• Provide insightful financial analysis and commentary to aid in management decision-making.
• Support the preparation of financial reports for board meetings, investors, and external auditors.

Internal Controls and Audit Support

• Implement and uphold strong internal financial controls to safeguard company assets.
• Support both internal and external audit processes by providing necessary documentation and responding to queries.
• Monitor compliance with internal financial policies and procedures.

Use of Accounting Software

• Maintain and update financial data using accounting software (e.g., QuickBooks, Sage, or ERP systems).
• Generate reports from the system to support financial analysis and audits.
• Ensure data integrity by performing regular system backups and reconciliations.

Inventory and Asset Management (if applicable)

• Support inventory tracking and reconciliation in coordination with operations or warehouse teams.
• Maintain an up-to-date fixed asset register and manage asset tagging and depreciation schedules.

Collaboration and Support

• Work closely with other departments to provide financial insights and resolve budget-related queries.
• Provide training or support to junior finance staff or interns when needed.
• Attend finance meetings and contribute to discussions on improving financial systems or efficiency.

Key Requirement Skills And Qualification

• Degree in Accounting, Finance, or a related field
• CPA qualification (at least CPA Part II or full certification)
• Minimum of 2 years of accounting experience in a busy environment
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar)
• Solid understanding of Kenyan tax laws and financial regulations
• High level of integrity, accuracy, and attention to detail
• Strong analytical and organizational skills
• Ability to work independently and as part of a team

HOW TO APPLY

Maintain Accurate Financial Records

• Record daily financial transactions, ensuring accuracy and completeness.
• Prepare and maintain general ledger entries and adjust journal entries as needed.
• Manage the chart of accounts in accordance with the organization’s financial structure.
• Regularly update financial records to reflect real-time financial positions.

Accounts Payable & Receivable Management

• Monitor incoming payments and ensure timely invoicing to clients/customers.
• Track accounts receivable and follow up on overdue accounts.
• Process vendor invoices, verify transactions, and schedule payments while ensuring adherence to credit terms.
• Reconcile supplier statements and resolve any discrepancies.

Bank and Cash Reconciliation

• Perform daily and monthly bank reconciliations to ensure alignment of financial records.
• Monitor cash flow and petty cash usage to maintain adequate liquidity.
• Identify and resolve discrepancies in cash transactions.

Budgeting and Forecasting Support

• Collaborate with departmental heads to collect and compile budget inputs.
• Assist in the development of the annual budget, ensuring alignment with strategic goals.
• Monitor actual expenditures against budgeted figures and highlight variances.
• Assist in revising forecasts based on actual performance and updated assumptions.

Tax and Statutory Compliance

• Prepare and file monthly and annual tax returns (VAT, PAYE, SHIF, NSSF, Withholding Tax, etc.) in compliance with KRA and other regulatory bodies.
• Keep up-to-date with tax law changes and ensure the organization remains compliant.
• Respond to tax authority inquiries and audits as needed.
• Maintain accurate and organized documentation for all statutory filings.

Financial Reporting

• Prepare and present timely and accurate monthly, quarterly, and annual financial statements (Income Statement, Balance Sheet, and Cash Flow Statement).
• Provide insightful financial analysis and commentary to aid in management decision-making.
• Support the preparation of financial reports for board meetings, investors, and external auditors.

Internal Controls and Audit Support

• Implement and uphold strong internal financial controls to safeguard company assets.
• Support both internal and external audit processes by providing necessary documentation and responding to queries.
• Monitor compliance with internal financial policies and procedures.

Use of Accounting Software

• Maintain and update financial data using accounting software (e.g., QuickBooks, Sage, or ERP systems).
• Generate reports from the system to support financial analysis and audits.
• Ensure data integrity by performing regular system backups and reconciliations.

Inventory and Asset Management (if applicable)

• Support inventory tracking and reconciliation in coordination with operations or warehouse teams.
• Maintain an up-to-date fixed asset register and manage asset tagging and depreciation schedules.

Collaboration and Support

• Work closely with other departments to provide financial insights and resolve budget-related queries.
• Provide training or support to junior finance staff or interns when needed.
• Attend finance meetings and contribute to discussions on improving financial systems or efficiency.

Key Requirement Skills And Qualification

• Degree in Accounting, Finance, or a related field
• CPA qualification (at least CPA Part II or full certification)
• Minimum of 2 years of accounting experience in a busy environment
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar)
• Solid understanding of Kenyan tax laws and financial regulations
• High level of integrity, accuracy, and attention to detail
• Strong analytical and organizational skills
• Ability to work independently and as part of a team