• erve as the primary advisor to the University Council, Management Board and Senate on matters of corporate governance and legal compliance.
• Ensure the University complies with all statutory and regulatory requirements including filings with CUE, Ministry of Education.
• Coordinate the preparation and filing of statutory returns and maintenance of statutory books (e.g., register of members, directors, trustees, minutes).

Board and Council Administration

• Organize and attend meetings of the University Council, Management Board, Senate, and their respective committees.
• Prepare and circulate notices, agendas, minutes, and resolutions in accordance with governing documents and best practices.
• Ensure that proper procedures are followed in the appointment, induction, and removal of Council members.

Legal and Regulatory Advisory

• Advise on the legal implications of strategic decisions and University policies.
• Ensure that University operations are conducted within the applicable legal framework.

Records and Document Management

• Maintain confidential and secure custody of official documents i.e Council minutes and resolutions
• Ensure up-to-date University documentation.

Risk Management and Ethics

• Assist in the development and implementation of governance frameworks and risk management systems.
• Promote ethical conduct and compliance with University codes of conduct.

Educational/Professional Qualifications and Experience;

• • Master’s degree in Business related studies, Communications or International Relations from an accredited University.
  • Bachelor of Laws (LLB) degree from a recognized institution.
  • Certified Public Secretary (CPS-K) and a valid practicing certificate from the Institute of Certified Secretaries (ICS), Kenya.
  • Advocate of the High Court of Kenya (preferred).
  • Minimum of 7 years’ relevant experience, at least 3 of which should be at a senior level in a similar capacity preferably in a University
  • Demonstrated knowledge of university governance, regulatory compliance, and corporate law.
  • Experience in analyzing information and producing high-quality written materials on a broad range of subjects and outcomes under demanding time frames.

Personal Attributes, Skills & Competencies:

• • Strong understanding of Kenyan corporate and educational laws.
  • Ability to manage multiple stakeholders and sensitive information effectively.
  • Proficiency in legal and administrative software tools.
  • Strong administrative skills: Ability to manage complex administrative tasks, maintain accurate records, and ensure compliance with governance regulations.
  • Excellent communication skills: Effective written and verbal communication skills, with the ability to draft minutes, reports, and other documents.
  • Board governance expertise: Understanding of governance principles, practices, and procedures for universities.
  • Discretion and confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
  • Organizational skills: Strong organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Attention to detail: High level of attention to detail, ensuring accuracy and precision in all aspects of the role.
  • Interpersonal skills: Ability to build strong relationships with board members, university administrators, and other stakeholders.
  • Minute-taking: Ability to take accurate and concise minutes during board, council
  • and senate meetings.
  • Record-keeping: Ability to maintain accurate and up-to-date records, including board meeting minutes and resolutions.
  • Compliance: Understanding of relevant laws, regulations, and policies governing the governance of university education.