Job Details

Under the direct supervision of the Supply Chain Officer, the Supply Chain Volunteer is responsible for supporting the Supply Chain Manager in delivery of all supply chain functions in Nairobi office.

Specific Responsibilities:

Procurement and Logistics:

1. Understand, implement and maintain IRC standard procurement policies and procedures
2. Ensure that procurement is carried out in accordance to IRC and donor-specific polices
3. Receive and update in BvA system all fully authorized Purchase Requests in timely manner.
4. Obtain quotations from suppliers by preparing and submitting Request for Quotations (RFQs) or Requests for Proposals (RFPs)
5. Monitor supplier performance and follow-up with suppliers on quality issues and timely delivery of goods
6. Ensure that all supplies, services and equipment required are delivered on time
7. Establish and maintenance ethical, professional working relationships with suppliers
8. Utilise the online BVA system for Procurement tracking and documentation.
9. Processing of payments on timely manner including Accommodation.
10. Provide a timely response to field/requestor with an acknowledgement or an update
11. Filling procurement documents.
12. Preparing service and casual contracts.
13. Following up with the Clearing Agent on all KRA, customs Department documents
14. Maintain vendor/supplier files.

Other duties/responsibilities

1. Proactively provide feedback and updates to requesters on their requests within 48hrs.
2. Perform other duties, as appropriate or requested by Supply Chain Coordinator/Supply Chain manager/Supply Chain Officer
3. Any other duties Assigned

Qualifications

Personal Characteristics:

1. Strong sense of personal integrity
2. Attention to detail
3. Ability to multi-task
4. Team spirit and problem solving abilities
5. Excellent interpersonal and communication skills
6. Remains productive when under pressure
7. Demonstrates a systematic and efficient approach to work
8. Relates and works well with people of different cultures, gender and backgrounds

Required Competencies:

1. Commitment, punctuality, proactive, a good team player, ability to work under difficult conditions in the field, trustworthy, honesty, etc
2. All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.