The duties and responsibilities are as follows:

Managerial Roles and Responsibilities

• Work in close cooperation with the Executive Director to ensure that an appropriate financial policy framework is in place to guide the financial decision making.
• Contribute to the preparation and implementation of the strategic plan including preparation of the annual budget and forecasts.
• Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.
• Ensure formulation and implementation of departmental plans in line with EPN objectives.
• Provide professional financial and corporate advice to Senior Management and the Board.
• Manage organizational cash flow and forecasting.
•  Prepare accurate and up to date financial and management accounting information to facilitate the preparation of reliable reports, budgets, business plans and management decisions.
• Co-ordinate and guide Heads of Departments in the preparation and evaluation of Departmental/departmental annual budgets and consolidate the same into a budget.
•  Develop work plan and budgets and oversee the execution of Departmental work plan andbudgets.
•  Oversee performance management of staff in the department and Identify training needs.
• Identify procurement needs of the Department.
•  Identify training needs for the department staff
•  Participate in recruitment and deployment of staff at the departmental level.
• Research and create strategic management, operational and financial plans.
•  Attend Board Meetings as a listener and take notes for the Minutes.

Operational Roles and Responsibilities

• Plan, manage, coordinate, and implement the year end closing processes and procedure.
•  Review the finance manuals continually and policy documents to ensure compliance with the strategy and the present challenges.
•  Create and maintain good and effective working relations with banks, financial institutions, statutory bodies and key/leading stakeholders
•  Build in systems and procedures for monitoring performance against budget.
•  Ensure adherence to payment procedures, process of payments as well as outgoing invoicing and cash collection process (account receivables, advances, etc.)
• Undertake financial management of projects, including reporting, auditing and procurement (grants, service agreements, other funds).
•  Provide advice on financial reporting, cash flow forecast, internal audit process, cost controlling, presentation of financial report, tax optimization and cost effectiveness.
• Prepare budget for the Network, support preparation of budget for projects and supervision of the overall budget.
• Assist with and review of all the legal aspects of any commitment signed
•  Liaise with external auditors.
•  Oversee effective management of the administrative function.
•  Coordination with the HR function
•  Oversee effective implementation of payables and receivables guidelines.
•  Develop an annual financial plan
•  Enhance the management of resources to give maximum returns
•  Develop and enforce Internal control systems
•  Develop implement cost management strategies

General

• Co-ordinate NGO Annual returns and work permits and and work permits and compliance
•  Support the HR function
•  Bank and Board Engagements
•  Support Procurement and its compliance

Perform any other duties as may be assigned from time to time

Key Result Areas

The jobholder’s accountability areas are outlined as follows:

•  Effective financial management;
•  Compliance to statutory obligations;
• Budget management and cost control;
•  Submission of accurate, timely and relevant reports;
•  Effective management of the departmental team to ensure achievement of the set goals;
• Enforcement of relevant guidelines, rules and regulations;
•  Effective communication of all company policy guidelines;
• Efficient liaison with external stakeholders.

Knowledge and Skills Required:
The jobholder must possess:

•  A minimum of Bachelor’s degree in finance/accounting;
•  Holder of CPA (K)
•  A minimum of 7 years of relevant experience
•  Postgraduate in Administration and HR would be an added advantage
•  Strong ICT skills including MS Excel, Word and Outlook.
•  Strong Proven experience with Dynamic Navision ERP an added advantage.
•  Good communication skills (verbal & written) able to operate with diplomacy, tact andempathy
•  Must demonstrate effectiveness in holding conversations with stakeholders;
•  Must demonstrate the ability to maintain good working relationships with all thestakeholders;
•  Must demonstrate ability to work independently;
•  Must demonstrate good supervision skills and be a good team player;
•  Must be flexible in work habits and schedules,
•  Must demonstrate high integrity and ethical practice;
•  Must demonstrate commitment to operational effectiveness;
•  Must have knowledge in use of MS office packages.  

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