Job Title : Senior Manager-Governance & Legal
Reporting to : National Director
Grade Level : 17
Work Location : Nairobi

Purpose of Position
Under the leadership of the National Director, the position will support governance through provision of company secretarial services to the World Vision Kenya Intermediate Board for compliance with regulatory as well as Partnership governance regulations; provide supervisory oversight over the NO Risk, Compliance & Legal functions to ensure risk is minimized and that the organization complies with policies, procedures and standards; and ensure legal support services to the organization in consultation with the external counsel on a needs basis.

Major Responsibilities
Board Governance Coordination (50%)
Ensure the Board meets its legal mandates in accordance with Kenyan laws; and the governance processes are carried out in accordance with the requirements and policies of WV for an Intermediate Board
1. Board Governance Processes
• Prepare the ND’s Quarterly Updates to the Board;
• Organize Board Meetings and ensure that proper records are taken and safe keeping of the minutes of WVK Board meetings including managing the National Office Global Governance database.
• Manage the Board Meeting plans and ensure follow up of Board meeting action plans.

• Organize Board Committee meetings to ensure their link with the Board meeting is strategic as per the Board work plan and follow up on management action points arising from these meetings.
• Coordinate Board and organizational members’ recruitment and orientation in consultation with Governance and Nominations committee.
• Coordinate capacity building initiatives on governance for the Board and senior leadership
• Provide advice and guidance to the Board on their duties and responsibilities and on matters of ethics and good governance.
• Manage and plan for Board field trips to the WVK project sites to help deepen Board members understanding of WV’s ministry
• Prepare Board and Committee work plans in consultation with the Board Committee Chairs and the ND for Board approval; and monitor the implementation thereof in conjunction with the Governance and Nominations Committee
• Serve as a staff member for the Governance Committee for legal advice and secretariat support to the Committee
1. Board Legal Responsibilities
• Maintain the organizational membership register and ensure that all regulatory compliance issues of members are up to date;
• Manage the process of calling and holding of Annual and Extraordinary General Meetings as provided by the WV Kenya Constitution

• Responsible for statutory compliance with the NGO Coordination Board and completion of relevant annual returns for WVK
• Coordinate the Succession planning in conjunction with the Board Chair and Governance and Nominations Committee.
1. WVI Partnership Requirements
• Prepare the quarterly Chair’s report to the WVI President and other Partnership reports that may be deemed necessary for the purpose of WVK’s governance accountability
• Ensure Board members are updated; given guidance and access to Partnership Policies. Further, establish that new WV Partnership policies are owned, contextualized, implemented and monitored by the National Office
• Coordinate NO peer review sessions in conjunction with the Partnership Peer Review Office and prepare the National Office Action plan on implementation of the Peer Review Report recommendations. Further, follow up on the implementation of the recommendations to ensure WVK’s compliance
• In conjunction with the Governance and Nominations Committee and the Board Chair, coordinate the Annual Board Self Review, individual and peer Board effectiveness review processes. In addition, ensure that the learnings inform Board work plan and development processes.
• Ensure that the Governance Risk Register is followed up and referenced by the Board Committees.
Coordination of the Risk and Compliance functions (20%)
• In consultation with the Audit and Risk Committee of the Board, contribute to the development and implementation of the WVK’s Enterprise Risk Management Framework
• Facilitate and advise the Board in assessing its governance risks and in designing relevant risk mitigation measures
• Provide leadership in the development of the NO Risk management plans, updated enterprise risk register and monitor its implementation
• Ensure that national office systems and business processes are regularly reviewed for compliance with the policies, procedures and standards
• Review and issue reports of operational risks identified as a result of financial and operational reviews, special investigations and Risk Assessment Reports conducted by the Risk and Compliance Function; and implement a system to track the implementation of risk mitigation recommendations by the management
• Provide summaries of organizational and operating environment risk trends to management regularly and advise management of the formulation of risk management strategies and relevant policies
• Contribute towards the maintenance of effective internal control systems in the entire World Vision office by ensuring that risk identification is embedded in the routine operating procedures of the organization.
• Provide leadership in the process of development and implementation of systems, policies and procedures for the identification, collection and analysis of risk related information. This will include measuring the effectiveness of these programs such as the Whistle blower and make recommendations on measures that can be taken to strengthen the programs.
• Ensure that an organizational Compliance Framework/ matrix and monitor its implementation
• Create professional linkages and networks with regulatory bodies in country to enhance capacities that will improve and reduce risks of the organization.
• Engage with the WVK Board Audit and Risk Committee; and ensure that the Board is always apprised on prevailing enterprise risks for effective decision making
• Supervision and performance management of Enterprise Risk Management Officer and Governance & Legal Officer including continuous professional development
Coordination of organizational legal and policy matters (15%)
• Ensure that internal governance policies and procedures are reviewed regularly for alignment with partnership policies and national law
• Establish and implement organizational contract management procedures and ensure that they are regularly reviewed for effectiveness. Where appropriate, this may include maintaining the contract under the organizational contract records
• Establish a mechanism that encourages the coaching and development of all WVK employees in contracting practices and procedures and compliance thereof.
• Provide expert and strategic legal advice to management of significant issues that cut across legal and related areas such as external and internal partnering processes, grant-contracting processes, operations, (which includes evaluating and weighing multiple inputs and impacts of any decision and course of action.)
• Establish an audit process that regularly evaluates the legal position of the organization in regards to legal compliance
• Monitor changes in relevant legislation and the regulatory environment, to ensure that internal management policies and procedures for WVK are reviewed for relevance and effectiveness.
Strategic Planning and implementation of programs & Others (10%)
Through a consultative process with the key stakeholders:
• Participate in the process of developing the NO Strategy and priority areas.
• Prepare Annual Operational Plans and budgets for the Department and monitor implementation.
• Analyze key issues emerging from Program and National Office audits; evaluation and monthly reports for the ND.
Others (5%)
• Attend and participate in devotional life of the organization such as chapel, transteam meetings etc.
• Participate and contribute in committees and task forces as may be signed from time to time
• Perform any other duty as assigned by the supervisor or Designee

Knowledge, Skills and Abilities
• A minimum of a Master’s degree in Law, Corporate Governance, Organizational Development or any other relevant degree from a recognized university
• Holder of a Certified Public Secretaries practicing certificate
• An advocate of the High Court of Kenya is desirable
• Proficiency in the English and Swahili language.
• At least 5-10 years’ hands-on experience in corporate governance.
• Good understanding of risk and audit management, compliance/legal affairs, and in developing and implementing robust internal control measures preferably in a Non- Governmental organization
• Minimum 5 years of experience working in an international NGO with a strong understanding of the humanitarian operating models and development programs / approaches in both regular and relief situations.
• Ability to demonstrate high degree of professionalism in a rapidly changing environment.
• Strong leadership skills with ability to positively influence others to support strategic initiatives.
• Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
• Excellent communication, collaboration, interpersonal skills and information management skills
• Analytical and critical thinker with ability to work with tight deadlines and handle multiple concurrent projects.
• Team player, with respect for diversity in multicultural environment.
• The position requires proactivity, self-management, tact, diplomacy, discretion, and confidentiality on a wide variety of complex and sensitive issues
• Ability and willingness to travel domestically and internationally up to 20% of the time.

Job Experience: No Requirements

Work Hours: 8

Level of Education: Postgraduate Degree