JOB GROUP KMR 7

Job Specification

1. Assists in planning for Board meetings and Board committee meetings;
2. Assist in administration of the Board packs/ (Electronic Board Portal) and document dissemination from management to the Board and Board committees;
3. Assist in coordinating the collection, review and quality assurance of all documentation and materials sent from management to the Board, Board committees.
4. Assist Maintaining the corporate record;
5. Ensuring that Board notices, minutes, papers are accurately filed;
6. Organizing, supporting, and record keeping (including research, preparation for and of all corporate record minutes) for the Board and Board committees;
7. Ensuring effective corporate governance and maintaining a roster of all current Board members and their skill sets;
8. Ensuring the timely delivery of Board meeting and Board committee meetings materials;
9. Assist in payment of Board expenses and allowances and coordinating Board field visits;
10. Ensuring that key governance/company secretarial matters are clearly identified brought to the attention of the Corporation Secretary and Director, Legal Services.
11. Undertaking such assignments as may be assigned by immediate supervisor;

Person Specifications

1. At least four(4) years relevant work experience;
2. Diploma in Legal studies or its equivalent from a recognized institution.

OR

1. Passed Part III of Certified Public Secretaries (CPS III) Examination or its recognized equivalent;
2. Proficiency in computer application; and
3. Fulfill the requirements of Chapter Six of the Constitution.

Key Skills and Competencies

1. Interpersonal skills
2. Communication skills
3. Integrity
4. Team player