• upport the CEO and team with scheduling, communications, and calendar coordination
• Assist in organizing team meetings, internal systems, and digital records
• Support Finance Lead to process invoices, receipts, and other finance related tasks
• Support HR-related tasks including onboarding documents, time-off tracking, and staff communications
• Help manage vendor relationships and logistics for events and field operations
• Support grant reporting by organizing materials, tracking deadlines, and maintaining documentation
• Assisting to populate Terms of Engagement documents and drafting Grant Agreements with stakeholders for review by the Program and Strategy Lead or CEO

Programmatic and Field Support (40%)

• Support team on booking travel, accommodation, and other relevant logistics
• Support organization and content creation for stakeholder meetings and events (this may include technical support in crafting and/or editing professional PowerPoint presentations and talking points as well as taking meeting minutes)
• Support monitoring and evaluation efforts for donor and impact reports (e.g. support leads on data collection and report writing)
• Help team track milestones and deliverables using project management software like Trello Assist in maintaining relationships with community partners, local stakeholders, and field teams. Due to the fast-paced nature of the organization, responsibilities may expand over time, therefore flexibility and a positive attitude are of paramount importance.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Communications, Project Management, or al related field
• 3+ years of experience in administrative or program support roles, preferably in a nonprofit or startup environment.
• Strong organizational and time management skills; able to manage calendars, meetings, and internal systems
• Proficiency in Microsoft Excel, PowerPoint, and Word
• Fluency in English and Kiswahili and excellent written and verbal communication skills
• Comfortable handling data entry, expense tracking, and light financial reporting
• Familiarity with project management tools, and willing to learn new ones
• Self-starter with an entrepreneurial mindset-able to take initiative, work independently, and move projects forward without waiting for direction.
• Speed-focused and execution-driven, comfortable juggling multiple workstreams across diverse topics in a dynamic startup setting
• Interest in, or commitment to, environmental conservation or mission-driven work