Procurement Officer
Location | Nairobi, Kenya |
Date Posted | October 29, 2020 |
Category |
Procurement
|
Job Type |
Full-time
|
Currency | KES |
Description
To collect, analyse and report on information to maximise efficiency of procurement operations and activities.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work
Working Experience: 3 – 5 years’ work experience in procurement, public and government funds, with experience in conducting cost analyses, working with vendors and or the partners.
Language: Fluency in English, both oral and written. Intermediate knowledge of other UN language would be an advantage.
KNOWLEDGE & SKILLS
- Knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
- Strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making
- Ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.
- Ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality
KEY ACCOUNTABILITIES (not all-inclusive)
- Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.
- Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of food and non-food commodities or services.
- Track and analyse data to provide recommendations for process improvement.
- Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
- Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
- Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
- Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
- Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
- 9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
- Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
- Other as required.