Reporting to the Head of Compensation and Benefits the primary purpose of this role is to process the Group Payroll accurately and in a timely manner and that staff

are paid in accordance with the contractual and statutory obligations. It also aims to enforce effective internal controls and efficiency within payroll for accurate accounting of staff costs.

Key Responsibilities & Accountabilities

• Process group payroll to ensure staff are correctly paid and in time in compliance with contractual obligation
• Prepare all internal dues computations for completeness and accuracy before payment to ensure staff are paid within 4 working days after receipt of all relevant information
• Implementation of company policies
• Reconcile monthly payroll headcount and leave valuation to HR master database, departmental budgets and station returns and report on all payroll variances to facilitate accurate accountability and prevent loss by the company
• Prepare reconciliations monthly for all the payroll accounts and obtain credible explanations and reasons for all reconciling items to prevent and detect errors and frauds
• Prepare control accounts and follow up the resolution of reconciling items monthly to ensure accuracy and completeness of the accounts
• Preparation, reporting and submission of payroll information and statistics to management for decision making
• Facilitate the registration of staff with government relevant bodies like NHIF, NSSF and KRA and check for compliance with RBA regulations for staff contributions to provident fund scheme to prevent penalties and interests from the authorities
• Prepare and file monthly and annual returns to ensure compliance with statutory requirements i.e., NHIF Act, NSSF Act, KRA
• Prepare audit schedules for both internal and external auditors during audits to ensure audit is done and completed within the time stipulated
• Contribute to process improvement by participating in a range of payroll and service delivery reform activities

Qualifications and Experience

• Graduate degree in relevant field
• CPA K or equivalent accounting qualifications
• At least 5 years of relevant experience in a payroll management of which 3 years should be managing 3 or more countries including a Francophone
• French speaking is an added advantage

Competencies

• Excellent communication & Interpersonal skills
• Thorough knowledge of income tax laws, labor laws and other statutory laws affecting payroll
• Knowledge of oracle or similar ERP system
• Good Working knowledge of MS Office and Excel in particular
• Driving continuous improvement
• Proven ability to meet deadlines, identify and deal with problems
• Strong quantitative and qualitative skills and analytical acumen
• Strict confidentiality

Key Accountabilities

1. Risk management and Compliance
2. Superior customer experience