Office Administration Intern

at Acacia Innovations
Location Nairobi, Kenya
Date Posted November 1, 2020
Category Administration
Job Type Internship
Currency KES


Acacia Innovations is a social enterprise which provides eco-friendly cooking and fuel solutions for Kenya. Our first product line is Kuni Safi, a smokeless alternative to firewood made from recycled sugarcane waste. We supply schools, children’s homes, hospitals, hotels, and factories.

Hours: 20 hours per week (schedule flexible during 9am-5pm hours)

Duration: 3-12 months

Location: Upper Hill, Nairobi

Compensation: Stipend of 7500 KES per month

Reports to: Nairobi Sales Office manager

Internship Responsibilities:

  • Data Management
  • Add customer data into our online Customer Management System and Hub spot
  • Updating Daily production Summary google sheet.
  • Maintain correct and up-to-date information on the Customer Management System
  • Perform customer data inquiries as requested by staff
  • Organize and file customer paperwork in a professional manner
  • Procurement
  • Contact potential suppliers of necessary marketing and office materials to receive quotations and payment terms
  • Recommend suppliers to the Operations Coordinator and negotiate pricing on the company’s behalf
  • Inventory Management
  • Keep detailed records of all incoming and outgoing stock in the company inventory in the office and warehouse.
  • Reconcile inventory records against invoices and the customer management system on a weekly basis.
  • Filling of all office document
  • Other tasks as assigned by Nairobi sales office manager

Qualifications for the Internship:

  • University undergraduate or recent graduate seeking professional work experience
  • Knowledge of HubSpot Management preferred.
  • Highly experienced in Microsoft Word & Excel
  • Fast typist who pays attention to and corrects errors
  • Professional and friendly phone skills while interacting with customers, suppliers and colleagues
  • Able to successfully negotiate the best possible price with suppliers
  • Highly organized and responsive to tasks assigned
  • Reliable and trustworthy
  • Able to work independently on tasks assigned with minimal supervision
  • Fluent in English & Kiswahili


  • Professional experience with several key functions of a growing company
  • Mentorship and support to develop your skillset
  • An opportunity to create professional contacts and interact with high-level decision makers
  • Flexibility to shape your own experience
  • A chance to make a positive impact on our environment and the lives of our customers

Applying Instructions

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