Human Resources Assistant

Location NAIROBI, Kenya
Date Posted November 20, 2023
Category Human Resource / HR
Job Type Contract
Currency KES


United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.



  • Takes over from the Talent Acquisition Unit and completes onboarding process of locally recruited candidates, processes personnel action (PA) for the candidate, prepares Letter of Appointment for signature and conducts new staff member induction, monitors contract expiration dates and processes requests for contract extension.
  • Processes temporary and permanent movements and its related administrative actions, such as temporary assignments, and special post allowance (SPA); reviews eligibility and processes long-service step; initiates and processes locally administered separation (Separation PA and Separation Payment personnel actions) and hands over to payroll colleagues for final payments, UNJSPF/ASHI related actions, as applicable. Reviews and prepares submission of cases to the Pension Board for disability cases.
  • Advises staff on UN entitlements and benefits; determines entitlements for staff based on contractual status; takes necessary action to maintain family status of staff members and administers respective entitlements by processing required personnel actions in Umoja. Monitors payment of dependency allowances and takes necessary actions to keep them up-to-date. Reviews requests for change of personal status and takes necessary actions.
  • Reviews and approves maternity leave requests and takes necessary actions; establishes paternity leave quota; certifies sick leave up to 20 days and monitors sick leave entitlements; reviews and approves requests for special leave without pay (SLWOP); reviews and processes
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