Human Resource Associate Job CAG PeoplePulse

Our client in the ICT industry is a leading systems integrator delivering comprehensive technology solutions across sectors such as hospitality, commercial, and real estate. They are committed to building intelligent systems that optimize operations, elevate user experience,

They are seeking a hands-on Human Resources Associate to support the full spectrum of HR operations including recruitment, employee relations, records management, and compliance. The ideal candidate is highly organized, people-focused, and eager to contribute to a collaborative, fast-paced work environment.

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and drive measurable returns.

Recruitment & Onboarding

• End-to-End Recruitment Logistics: Coordinate the full recruitment cycle including job advertising, shortlisting, interview scheduling, and candidate communications.
• Onboarding Coordination: Facilitate new hire onboarding by preparing contracts, conducting orientations, and ensuring smooth integration into the organization.

Records & Employee Data Management

• File Management: Maintain accurate and confidential employee files, both in hard copy and digital formats, ensuring compliance with data protection regulations.
• HRIS Updates: Regularly update HR systems with staff details, role changes, leave balances, and other relevant information.

Attendance & Leave Tracking

• Staff Attendance Oversight: Monitor daily attendance, flag anomalies, and generate attendance reports.
• Leave & Medical Claims Management: Track and process employee leave applications, sick days, and medical reimbursements in line with policy.

Employee Engagement & Wellness

• Program Support: Assist in planning and executing employee engagement activities, team-building sessions, and wellness initiatives that foster a positive work environment.
• Feedback Channels: Help maintain open communication channels for employee feedback, grievances, and suggestions.

Performance Management

• Appraisal Coordination: Support the performance appraisal process by distributing forms, scheduling review sessions, and compiling performance documentation.
• Follow-Up Actions: Track development plans and ensure performance records are updated post-appraisal.

Training & Development

• Training Logistics: Organize internal and external training sessions, including booking venues, managing attendance, and handling vendor payments.
• Learning Records: Maintain records of all training sessions, attendance, feedback, and outcomes for future reference and reporting.

HR Policies & Compliance

• Policy Updates: Keep HR policy documents up to date and ensure all staff have access to the latest versions.
• Audit Preparation: Support internal and external HR audits by compiling required documentation and ensuring compliance with labor laws.

Reporting

• Monthly HR Reports: Prepare and submit regular reports on key HR metrics, including headcount, turnover, leave trends, disciplinary actions, and recruitment status.

Qualifications

• Degree or Higher Diploma in HRM, Business Administration, or related field.
• Minimum 2 years in HR, ideally in a dynamic or tech-oriented environment.
• Member of IHRM and knowledgeable in Kenyan labor laws.
• Experience with HRIS (e.g., BambooHR, Zoho People) is an advantage.

Key Skills and Competencies

• Organizational skills and attention to detail.
• High level of confidentiality and integrity.
• Excellent communication and interpersonal skills.
• Proactive and team-oriented.
• Familiarity with statutory compliance and HR best practices.

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