Our client, a Global Logistics Company seeks to hire a competent HR & Payroll Assistant. Who will be tasked with the overall management of the HR Department, Managing the payroll function, ensuring accurate & timely payment of employees’ salaries along with compliance with statutory requirements? Responsibilities include calculating employees’ compensation, updating our internal payroll databases, and ensuring timely payments.

Key Responsibilities

• Prepare and maintain employment records related to HR activities both statutory and non-statutory such as recruitment, termination, leave, transfers, and promotions.
• Coordinate the NITA application and reimbursement process by making timely and correct applications and reimbursement claims and thereafter preparing relevant reports.
• Providing support, guidance and counsel to staff at all levels. Ensure open communication channels are maintained at all times.
• Preparation and processing of payroll for employees in the organization on a monthly basis.
• Preparation and processing of monthly statutory/voluntary deductions for payment.
• Address and resolve employees’ correspondence relating to the payroll, that is the P9 Forms, Payslips and updating of statutory/voluntary deductions in a timely manner.
• Collecting daily, weekly, and monthly employee time sheets and calculating employee work hours.
• On a monthly basis receive all payroll amendments including salary changes, overtime payments, allowances, changes to pension contributions, new recruits, bank account changes, promotions etc. from the supervisors and Management.
• Check that monthly payroll amendments have been duly authorized by the Management prior to input into the payroll.
• Provide regular reporting on the performance of assigned roles weekly, monthly and as may be required.
• Assist with other duties in the HR and Payroll function as and when requested to by Management.
• Maintain and update human resources documents, such as the Company Handbook, Code of Conduct, and Ethics or performance evaluation forms.
• Coordinate the management and maintenance of staff contracts, personnel files, and other employee information.
• Conduct reference and background checks on job applicants.
• Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and / or promotion opportunities.
• Analyze employment-related data and prepare required reports.
• Develop the appropriate training approaches to facilitate the training as per the recommended industry standards.

Key Qualifications

• Bachelor’s Degree in Human Resources Management or related field. 
• At least 5 years of relevant generalist HR experience focused on HR and payroll administration in a busy environment.
• Experience in a Logistics company would be an added experience. 
• Must have experience working with payroll systems.
• Must be well conversant with the Kenyan labour laws and ethical HR practices.

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (HR & Payroll Assistant – Logistics) to jobs@corporatestaffing.co.ke.