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Grants Coordinator – Sudan Regional Response Pooled Fund

The Sudan Regional Response Pooled Fund (SRRPF) is a multi-donor funded initiative by the Danish Refugee Council (DRC) designed to address the acute deprivation caused by Sudan's complex, regional, and cyclical crises. Set to be launched on January 1, 2025, the SRRPF combines immediate relief with long-term resilience-building, addressing the full spectrum of community needs in Sudan and neighboring countries. The fund will prioritise locally-led and conflict-sensitive approaches, ensuring that the most capable actors deliver impactful responses to the region’s evolving humanitarian challenges. The following position is contingent on funding.

Overall purpose of the role:

The Grants Coordinator plays a key role in facilitating effective and efficient grants management, compliance, and partnership coordination for the Sudan Regional Response Pooled Fund (SRRPF) at the axis level. This position manages the grants lifecycle at the axis level, provides guidance directly to fund recipients, and facilitates compliance with donor regulations and SRRPF standards. The position will work closely with fund recipients in the Central Darfur – Wadi Sila axis; a strong network, access, and proven ability to coordinate and collaborate with stakeholders in the axis is essential.

Responsibilities :

The Grants Coordinator will

• Manage due diligence and vetting processes for fund recipients, ensuring compliance with donor and SRRPF standards.
• Manage grant application processes, including guidelines, templates, and evaluation criteria at the axis level.
• Administer grant agreements and amendments at the axis level, supported by the Grants and Partnership Manager.
• Communicate clearly to fund recipients on grants management, compliance, and reporting requirements.
• Adhere to all reporting and information management requirements as per the SRRPF Grant Management System (GMS).
• Monitor fund recipients’ compliance with grant conditions, the SRRPF Operations Manual, and donor requirements.
• Raise potential risks of non-compliance to the Grants and Partnership Manager.
• Monitor grant implementation and regular follow up with fund recipients on the timely and quality submission of financial and narrative reports.
• Recommend adaptations to requirements, as needed, to facilitate compliance at the local level.
• Ensure fund recipients have access to tools and guidance on the SRRPF standard grants management requirements provided by the SRRPF.
• Receive requests for on-demand capacity support from fund recipients and share internally for action.
• Upload all grant-related to the GMS or other systems.
• Maintain detailed records of grants, including applications, reports, and feedback letters at the axis level.
• Facilitate review meetings with fund recipients and follow up on action points.
• Maintain consistent and effective communications with relevant networks and stakeholders at the axis level, including the Axis Governance Board.
• First point of contact within the SRRPF for all fund recipients and partnership processes at the axis level.
• Support the Fund Management Unit in mapping the axis level stakeholder landscape.

Experience and Technical competencies (included year of experience)

• Minimum 3 years of experience in grants management within the international humanitarian, development or peacebuilding sectors.
• University degree in international development, business administration, political science, or a related field.
• Certifications in grants, partnership or project management are an advantage.
• Proven expertise working with institutional donors (e.g., FCDO, EU, ECHO, USAID, UNHCR).
• Strong understanding of donor regulations and compliance.
• Proven ability to work closely with partners, in particular, local organisations/civil society.
• Ability to prioritise workloads, meet deadlines, and adapt to complex environments.
• Ability to communicate and collaborate with and engage with networks in Darfur -Wadi Sila.
• Experience working with Dynamics, SAP, Oracle, or similar ERP systems.
• Familiarity with Power Apps or internal grants systems development.

Languages: (indicate fluency level)

• English: fluent spoken and written necessary
• Arabic: fluent spoken and written necessary

What we offer

Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.

Non-Management Band/ G1.

Nationality: Expatriate/National

Availability: 1st May 2025.

Duty station: Nairobi, Kenya or Addis, Ethiopia, or Darfur, Sudan

Reporting Line: Partnerships and Grants Manager

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application Here

Please submit your application and CV in English no later than 8th April, 2025.