Our Client is a well established inpatient and outpatient private healthcare facility. They seek to hire an experienced and highly efficient front office executive who will receive,register and guide patients/clients on the requirements while ensuring a smooth flow of both internal and external communication.

Responsibilities

• Receiving and welcoming patients and ensuring an effective and efficient front office service is provided to patients and any other visitors to the facility
• Answer queries pertaining hospital operations by following strict confidentiality protocols.
• Register patients, book appointments, manage enquiries and provide information on services.
• Advise patients of relevant charges for relevant medical services, waiting period and show the direction to the next station that the client would wish to be served
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Maintaining an up to date cashbook and ensure management of patient accounts and billing.
• Arrange for appropriate emergency services by calling relevant medical staff.
• Perform clerical duties such as typing and proofreading important documents, filing, photocopying, etc.
• Update appointment calendars and schedule meetings/appointments.
• Coordinate efforts with housekeeping staff to ensure proper and constant cleanup of the front desk and surrounding areas
• Handle queries, complaints. Keep records of client interactions and follow-ups
• Prepare reports, invoices, and receipts. Collect payments
• Maintain Inventory, track office supplies and order replacements
• Deal with all general enquiries, explain procedures and make follow-up appointments.
• Handle logistics. Track incoming and outgoing repairs and orders
• Any other duties S/he will be assigned to.

Qualifications

• A Diploma, preferably in Customer Service and Front Office Management, Secretarial or related field
• At least two years’ experience working in a hospital set up.
• Must be 27 years and above
• Must be comfortable working in both day or night shifts.
• Ability to multi-task, prioritize, and manage time effectively.
• Excellent communication skills; both verbal and written.
• Must be customer-oriented and have the ability to deal calmly and positively with different types of personalities and people from various walks of life
• Computer Literacy: Ability to use standard software packages such as Microsoft Office, Excel and Outlook
• Must be very friendly and able to work under pressure.
• Must be a fast learner.

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Front Office executive) to vacancies@corporatestaffing.co.ke before Monday 13th July 2020.

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.