KarU/HR/FO/2022

Specialization

The Finance Officer  is the  head  of Finance Department who  is responsible for overall formulation and  implementation of finance  policies  and  strategies, organization, control and supervision of the department

Job Requirements for Appointment

Job Specification/Requirements for Appointment

For appointment to this grade,  a candidate must  have:

1. Masters  Degree   in   finance   or   accounting  field   from   a  recognized institution
2. CPA (K)
3.  At least fourteen (14) years relevant work experience, ten (10) of which must  have been in a senior  managerial position.
4. Membership registration with ICPAK or any other  relevant professional body
5. Knowledge  of Information and Communication Technology
6. Doctorate degree  is an added advantage

Job Specification/Requirements for serving employees

For promotion to this grade,  an employee must  have;

1. Masters Degree in Finance or Accounting field from a recognized institution
2. CPA (K)
3. At least three (3) years work experience at grade 14.
4. Membership registration with ICPAK or any other  relevant professional body
5. Shown merit  and ability as reflected in work performance and results
6. Knowledge  of Information and Communication Technology
7. Doctorate degree  is an added advantage

Responsibilities

Job Description

1. Provide technical advice on financial matters to University Management and Council.
2. Develop  the  Departmental  strategic plan  to  meet   strategic and  financial objectives of the University.
3. Develop   departmental  work   plans   that   will  guide   the   members  of  the Department each year in achieving the strategic objectives.
4. Advice and set financial targets for the University and evaluate them  through performance contracts.
5. Prepare University budgets to request for funds  from the Ministry and guide utilization of financial resources.
6. Prepare and  submit management reports (financial projection/ cost benefit analysis) to facilitate decision making.
7. Prepare and  submit annual financial statements and  quarterly reports in compliance with statutory requirements.
8. Review  and   formulate  accounting  policies   and   regulations  that   govern operations of the University.
9. Institute internal controls in  the  operations of the  Department to  ensure accuracy  of financial records and enhance efficiency in service delivery.
10. Review and  formulate quality  management procedures to guide  operations within  the department.
11. Allocate duties, supervise and conduct appraisals to evaluate the performance of finance  staff.
12. Promote   staff    development   and    capacity    building   through   training, mentorship  and   coaching   to  ensure  subordinate  are  equipped  with  the necessary knowledge and skills to carry out their  duties effectively.
13. Custodian of the assets  register of the University to ensure safe guarding of assets.
14. Provide  interpretations to  various   financial policies  and  laws  to  enhance implementation of the same.
15. Update the University management on the new/ current financial trends and their  impact to the University – this  is to facilitate compliance and  review of strategy.
16. Act as  the  liaison  person for  all  financial audits both  internal & external audits.
17. Ensure adherence and compliance to financial regulations and standards e.g. IPSAS.
18. Liaise  with  the  Ministry of Education and  other   financial institutions  on financial matters to facilitate smooth running of the University.
19. Cash  management by monitoring cash  flows of the  University to  facilitate planning and utilization of same.
20. Keep records to ensure that  all books of accounts are properly maintained as a statutory requirement.
21. Custodian of accountable documents for finance in compliance with statutory requirements.
22. Facilitate effective and efficient service delivery to ensure all clients  are given services to the required standard and as per the University service charter.
23. Attend  to customer feedback by providing responses to all complaints and compliments.
24. Advise  University committees  on  financial matters  to  facilitate  decision making.
25. xxv) Approve  payments and  release of funds  to enable  the  execution of various tasks within  the University.
26. xxvi) Monitor budget operation activities at  all levels  to ensure all activities are within  the stipulated budgetary allocations.
27. xxvii) Monitor and ensure the University revenue targets and projections are met in order to advise on expenditures.
28. xxviii)  Assist in budgetary controls to ensure budgets are adhered to. xxix) Authorize payments to be settled for expenditures incurred.
29. xxx)  Any other  duty assigned by a senior  officer.