Executive Officer, Nairobi

at International Planned Parenthood Federation (IPPF)
Location NAIROBI, Kenya
Date Posted May 13, 2025
Category Business Administration
Communication
Management
Job Type Internship
Currency KES

Description

The International Planned Parenthood Federation (IPPF) is a leading global provider of sexual and reproductive health (SRH) services and a strong advocate for sexual and reproductive health and rights (SRHR) for all. IPPF operates through a network of over 120 Member Associations worldwide. In Africa, the IPPF Africa Region (IPPFAR) is headquartered in Nairobi, Kenya, and supports Member Associations in approximately 40 countries across Sub-Saharan Africa. A sub-regional office is also located in Cotonou, Benin. Deliverables:

  •  Provide executive and administrative support to the Regional Director, including diary management, document preparation, and meeting coordination.
  •  Coordinate internal and external communication on behalf of the Regional Director.
  •  Support the preparation, monitoring, and reconciliation of the Director's Office budget.
  •  Manage correspondence, emails, calls, and visitor logistics for the Director's Office.
  •  Schedule and prepare materials for key meetings and events; take minutes and ensure timely follow-up.
  •  Coordinate travel arrangements and logistics for the Regional Director and visiting delegations.
  •  Maintain confidential files and ensure secure handling of sensitive information.
  •  Liaise with departments, Member Associations, and external partners as required.
  •  Support logistical preparations for missions, speaking engagements, and high-level regional events.
  •  Perform other duties as may be assigned to facilitate the efficient functioning of the Regional Director's Office.

Responsibilities

orting/Management Responsibility:

  •  N/A

Expertise/Skills:

  •  Bachelor's degree in social sciences, International Relations, Business Administration, or a related field.
  •  Relevant experience in executive-level support or administrative support, ideally in an international organization.
  •  Proficiency in MS Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Outlook). eu4daWN u3CSR
  •  Excellent interpersonal, organizational, and communication skills.
  •  Strong official documents drafting and editing skills.
  •  Proven ability to manage time, prioritize tasks, and meet deadlines.
  •  Fluency in

English and French.

  •  Ability to always maintain discretion and confidentiality.
  •  High level of professionalism and adaptability in a multicultural environment.
  •  Commitment to IPPF's policies, mission, vision, values, and adherence to IPPFAR's procedures and regulations.
  •  Ability to work independently and as part of a team, demonstrating initiative and adaptability.
  •  Flexibility to work outside normal hours when required.
  •  Role model for safeguarding, anti-racism, non-discrimination, and ethical conduct.
  •  Commitment to working in a diverse, multicultural, multilingual, and intergenerational environment.
  •  Dedication to continuous improvement and high-performance standards.

Your Ethos:

  •  Demonstrate an understanding of and commitment to safeguarding in a local and international context.
  •  Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
  •  An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
  •  Supportive of people's rights regardless of sexuality or gender identity/expression and supportive of workers' rights and access to health care in sex work.

HOW TO APPLY

Interested individuals should fill the application form attached below and submit a 1-page cover letter to: hroffice@ippf.org with the job position you are applying for as the subject of the email by 18th May 2025. Please note that IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality, empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We, as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.

IPPF has​ been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF. These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF's Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

 

 

Applying Instructions

JOBS IN CANADA - CANADA IS HIRING UGANDANS - APPLY ONLINE NOW AND GET HIRED TODAY
Canada is Hiring Ugandans - Apply Online Now -Get Hired Today
The Canadian labor market is facing severe shortages since the last ten years because of lack of skilled and unskilled workers and a rapidly growing economy;  For example, there are 40,000 openings in Medical and caregiver, 55,300 jobs in Hospitality Management among other jobs opening across Canada, which has urged the government to advertise jobs in Canada for both skilled and unskilled workers.
The Ugandan And Canadian Governments Have Signed New Labor Pacts to send more Ugandans To Work in Canada President Yoweri Museveni on Monday 25th September 2024 said his government is seeking to sign ten new bilateral agreements that will see Uganda send more workers to Canada, Europe and Middle Eastern countries. On 23rd August 2024 Ugandan And Canadian Governments Signed New Labor Pacts to send more Ugandans To Work in Canada Through Canada Express Entry System. The President said that foreign remittances now stand at UGX.11 Trillion every year, more than what the country earns from the export of tea, coffee, fish and other agricultural produce. “The money Uganda gets yearly from Ugandans in the diaspora is UGX.11 Trillion. That is even more than what we get from our tea, coffee, fish and other agricultural produce,” he added. “Many nations have built their economies by organizing job opportunities for their citizens in other countries.
Canada is attempting to address this through immigration, with the flagship priority work permit pilot the Global Talent Stream featuring two-week visa processing for the most in-demand skilled workers. With a government immigration levels plan set to see economic newcomers rise to nearly 196,000 this year 2025, the policies are there to tackle the labor market shortage. The Express Entry System is now operating at full speed, selecting and inviting 7,500 candidates every two weeks to apply for Canadian permanent residence. Canadian is aiming to welcome a minimum of 10,000 new immigrants per month with jobs already lined up. Canadian Embassy in Uganda is currently recruiting people in Uganda for the following job positions:
* Accounting Clerks/Accountants
* Administrative Assistants
* Air Hostesses/Flight Stewards/Stewardesses
* Architects
* Authors
* Athletes

* Bakery Workers

* Babysitters
* Bankers
* Bartenders
* Bookkeepers
* Parent’s helpers
* Cabin Crews/Flight Attendants
* Caregivers
* Carpenters (Construction Laborers)
* Cashiers
* Chefs
* Concierges
* Construction Laborers
* Customer Service Representatives
* Casino Occupations
* Cleaners
* Chefs

* Data Entry Clerks
* Dental Hygienists
* Doctors

* Dentists
* Drivers
* Dry Cleaning and Laundry's
* Designers
* Electricians
* Environmental Scientists
* Errand Runners
- Event Coordinators
- Executive Secretaries
* Electricians
* Engineers
* Electricians
* Editors
* Front Desk Agents
* Food and Beverage Servers
* Farmworkers
* Financial Advisors
* Financial Analysts
* Fish Plant Workers
* Food and Beverage Servers
* Front Desk Agents
* Gardeners
* Guards
* Graphic Designers
* Gym Trainers
* Health Educators
* Hospitality Managers
* Hostesses
* Hotel Front Desk Clerks
* Hotel Managers
* Hotel Valets
* Housekeepers
* Housekeeping/Cleaning Staff
* Human Resource Assistants
* Human Resource Managers
* Human Resource Officers
* Industrial Butchers and Meat Cutters
* Janitors, Caretakers and Building Superintendents
* Industrial Butchers and Meat Cutters
* Insurance Agents
* IT Project Managers
* Kitchen Helpers
* Laundry Workers
* Light Duty Cleaners
* Logistics Coordinators
* Machine Operators (Mechanical)
* Marketing Assistants/Specialists
* Marketing Managers
* Medical Assistants
* Medical Billers
* Medical Transcriptionists
* Motor Mechanics/Automotive Service Technicians
* Mechanic
* Messengers

* Nannies

* Nurses
* Office Clerks and Secretaries
* Office Managers
* Parent’s helpers
* Parking Attendants
* Pet Sitters
* Pharmacy Technicians
* Pharmacists
* Plumber
* Poultry Production Workers
* Processing Equipment Cleaners
* Real Estate Agents
* Receptionists
* Registered Nurses
* Restaurant Managers
* Room Attendants
* Receptionists and secretaries

* Sales Representatives
* Security Guards
* Specialized Cleaners
* Store Keepers

* Secretaries
* Teachers
* Telemarketing/Telesales Representatives
* Tourism Managers
* Transportation Managers
* Travel Agents
* Truck Drivers
* Tutors
* Transcribers

* Warehouse Workers
* Web Designers/Software Developers
* Welder

* Writers

* Yard Workers/Gardeners

Qualifications/Requirements
1) Must be 18 years and above
2) Be conversant with English
3) Disciplined and ready to work in Canada
 
Application Deadline is on 20th May 2025 at Midnight 23:59 (12 o'clock at night ). INTERVIEWS ARE ONGOING
 
We are accredited by Ministry of Labor and operate within both national and international Labor Laws
 
ANNUAL SALARY IS FROM  $52,800 CANADIAN ( UGX 133,000,000 ) AND ABOVE Depending on Job description
* Ugandan Passport Application

* Free Training in Uganda
* Canada Visa Application
* Air Ticket To Canada
* Accommodation & Food in Canada
* Good Working Condition

Note: We will help pay for your:  Ugandan Passport Application, Canada Visa Application, Air Ticket and Accommodation provided for you in Canada.

Sign in to Google to save your progress. Learn more
* Indicates required question
Uganda and Canada sign MOU for Bilateral Cooperation  Wednesday, October 23, 2024
BENEFITS OF WORKING IN CANADA
1. Depending on your job description and experience you will be earning
more than  $69,500  Canadian (UGX 176,000,000) annually with an annual salary rise increase of 1.4 per cent each year.

2. Fully funded scholarships in Canada for further studies.
3. Immigrating to Canada with all your family members: spouse and children.
4. Public health insurance, which covers most medical issues for you, your spouse and children.
5. Cost of living in Canada is very affordable compared to other developed countries. Housing is affordable depending on the area you choose to stay. Food, gas and even cars are cheaper than other well-developed countries. The country also has a low crime rate, making it one of the safest places to live in the world.
6. Great diversity, over the years, many people from all around the world have immigrated to Canada, and because diversity has increased, many businesses and corporations have taken this into consideration and taken measures to ensure that their work culture represents the assorted Canadian  population.
7. Canada  is ranked as one of the best countries in the world. Human Development Index ranks the country as 10th, which is a measure of common wellbeing and standard of living. Canada has an excellent education system and a long life expectation making Canada one of the most liberated countries. The weather and lifestyle make Canada the number one choice country to work and live in.

Privacy Policy
As part of any recruitment process, we do collect and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations and the information provided is safe and only use by us for the purpose of recruitment alone.
APPLY NOW
PROCEDURE OF APPLICATION
Step 1: Complete the application form by Paying Registration Fee
Step 2: Registration Fee is UGX 50,000 Only.

Step 3: First interview
Step 4: Attend an assessment center and final interview
Step 5: Receive an offer
Step 6: Ugandan Passport Application
Step 7: Canada Visa Application
Step 8: Give You Air Ticket
Step 9: Fly To Canada
Step 10: Provide You Accommodation in Canada
Step 11: Get trained and start working in  Canada
NOTE:  ONLY APPLICANTS WHO HAVE PAID REGISTRATION FEE WILL BE CONSIDERED.

PAYMENT PROCEDURE (AIRTEL MONEY)
Steps on how to pay registration fee via AIRTEL MONEY
Step 1: Ensure You have sufficient funds in your AIRTEL MONEY account
Step 2: Go to the AIRTEL Dial Pad on your phone
Step 3: Dial *185*9#
Step 4: Enter Till Number 6770022
Step 5: Enter the Amount UGX 50,000
Step 6: Enter your AIRTEL MONEY PIN to Complete
PAYMENT PROCEDURE (MOMO PAY)
Steps on how to pay registration fee via MTN
Step 1: Ensure You have sufficient funds in your MOMO PAY account
Step 2: Go to the MTN Dial Pad on your phone
Step 3: Dial *170#
Step 4: Enter MERCHANT ID 383270
Step 5: Enter the Amount UGX 50,000
Step 6: Enter your MOMO PAY PIN to Complete
You can reach us on:
Phone No: +1 (586) 4532751 ( Dr. Amelia Charlote, Jobs In Canada Recruitment Agent)
Email: canadianjobswithcharlote@gmail.com
WhatsApp: +1 (586) 4532751
APPLICATION DETAILS REQUIRED
Fill in the details with utmost accuracy
First Name*

Your answer
Last Name*

Your answer
Phone Number; Start with 256 and don`t put plus; Example 256787654321
*

Your answer
Email Address*

Your answer
Enter your ID number

Your answer
Your County & Ward
*

Your answer
State the type of job you are applying for
*

Your answer
Highest Education Qualification
*
Primary
Secondary
College
University
Post Graduate
Are you ready to travel?*
Yes
No
Not Sure
Select payment method used*
MOMO PAY
AIRTEL MONEY
Copy and Paste the AIRTEL MONEY/MOMO PAY TRANSACTION MESSAGE you received after paying registration fee (NOTE: WITHOUT PAYMENT YOUR APPLICATION WILL BE REJECTED)*

Your answer
VERIFICATION AND CONFIRMATION
*
I hereby confirm that the information given above is true and I accent towards becoming a member of this organization. Any false information provided will lead to disqualification.

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