Executive Assistant

at Summit Recruitment and Search
Location Nairobi, Kenya
Date Posted April 9, 2023
Category Administration
Job Type Full-time
Currency KES


Summit Recruitment & Search was established in 2009 to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market. We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rwanda, Nigeria, Zambia, Ghana and many other African countries. We are able to advise on market trends, training requirements, prevailing salaries and offer a complete HR Solution where necessary.

Key Requirements:

  • Manage Director’s diary including all internal and external meetings and calls in Microsoft Outlook / TEAMS.
  • Accurately capture all time zones, prioritize and re-arrange where necessary.
  • Co-ordinate travel arrangements for the Director.
  • Process expense claims accurately and in line with company policy.
  • Ensure internal database is kept up-to-date and that new contact information is uploaded on a regular basis.
  • Coordinate closely with the other PAs as well as those in the broader business support team (BST) and attend weekly Team PA meetings and monthly BST meetings.
  • Book lunches and set up the meeting room for lunches as required.
  • Ensure all local lisences and permits are obtained and renewed in good time.
  • Liaise with landlord on any building maintenance or parking issues.
  • Manage and replenish inventory and office set up processes where required.
  • Ensure meeting rooms are stocked up with stationery on a daily basis.
  • Process invoices in a timely manner and keeping accurate records for audit purpose.
  • Provide support for all team events, dinners and meetings.
  • Organize and Coordinate large events.


  • Must have a bachelor’s degree in Administration or relevant field.
  • Must have a minimum of 5 years of experience.
  • Must have experience in flight bookings and visa processing for multiple geographies.
  • Must have experience in organizing and coordinating large events.
  • Excellent spoken and written English.
  • Strong communication and team skills.
  • Ability to learn new processes, implement new policies and communicate these changes to the team with short notice.
  • Willingness to think creatively and take on responsibility.
  • Strong diary management experience and exceptional attention to detail.
  • Confident, proactive, cheerful and resourceful team player.
  • Flexibility, prioritization and ability to work under pressure.
  • Excellent organizational skills.
  • Absolute integrity, discretion, and a sense of responsibility.
  • Proficient computer skills: Windows, Word, Excel and PowerPoint.
  • Office 365 and intranet
WARNING: Do not to pay any money to get a job. Please report fraudulent jobs to info@newjobskenya.com

Popular Jobs