Customer Service Manager

Aga Khan Health Services

The position

The Aga Khan Hospital, Kisumu (AKHK) is an Institution of the Aga Khan Health Service, Kenya, which is an Agency of the Aga Khan Development Network. The Hospital is part of a network of health facilities, which includes Hospitals and Outreach Health Facilities across East Africa. The Aga Khan Hospital, Kisumu is in an exciting growth phase and has attained acknowledgment of its quality by achieving ISO 9001:2015 certification, ISO 15189:2022 accreditation for laboratory services, Safe Care level 5 accreditation and is at advanced stage of attaining Joint Commission International Accreditation. AKHK has Outreach Health Services at Kisii, Kakamega, Kitale, Bungoma, Kericho, Kibuye-Kisumu, West End- Kisumu, Busia, Homa - Bay, Migori, Bomet, Eldoret, Kimilili, Nyamira and an upcoming Medical Centre in Kabarnet.

CUSTOMER SERVICE MANAGER

OVERALL RESPONSIBILITY
Reporting to the CEO, the successful candidate will be responsible for delivery and sustainability of excellent customer service experience and promote the culture of service excellence across the main Hospital and Outreach Health Centers.

OTHER RESPONSIBILITIES
Strategy and leadership

• Review, formulate and implement policies, strategies and plans to institutionalize the culture of service excellence.

Achievement of customer experience

• Carryout across the board customer service assessments, review, recommend and implement the agreeable intervention measures.
• Be the focal point for effective review and implementation of AKHK customer service charter.
• Play the role of the customers advocate to ensure they receive quality service from all functions of the hospital.
• Provide oversight to multidisciplinary teams to ensure achievement of customer experience.
• Implement the Customer Events Calendar for the year and recognized world and national events.
• Provide oversight to the successful implementation of customer satisfaction surveys.
• Direct, monitor and implement Customer Service Performance indicators-TAT and manage accurate daily, weekly and monthly quantitative reports to guide decision making.
• Effectively manage customer/client feedback with appropriate tools and approaches such as Customer Engagement forums,
• Provide oversight to customer initiatives across different customer segments.
• Lead Patient Centered Care Program.

People and Teamwork

• Oversee effective stakeholders’ managements to achieve excellent customer service.
• Utilize teamwork and synergies to attain the required customer service experience.
• Guided capacity building programs on service excellence model.

Customer Feedback Management

• Ensure effective management of customer complaints both internal and external.
• Set up institutional structures to motor, track and ensure customers concerns and resolved promptly.

Reporting & Control

• Responsible for production of timely customer service reports based on key performance indicators.
• Implement effective tracking on customer service improvement plans.
• Supervise Interns /Customer Service Officer / Patient Navigators & Telephone Operators.

The requirements

• Bachelor’s Degree in either of the following disciplines, Nursing, Business Administration, Marketing, PR/ Communication, Customer Service or related studies
• Master’s degree in similar disciplines will be an added advantage.
• Working knowledge of customer service software, databases and tools.
• Awareness of industry’s latest technology trends and applications
• Ability to think strategically and to lead.
• Strong client-facing and communication skills
• Customer service orientation/ Patient experience advocate
• Over five (5) years of relevant experience

Sector

Social Development

About the Agency

Aga Khan Health Services: With community health programmes in large geographical areas in Central and South Asia, as well as East Africa, and more than 200 health facilities including nine hospitals, the Aga Khan Health Services (AKHS) is one of the most comprehensive private not-for-profit health care systems in the developing world. Building on the Ismaili Community's health care efforts in the first half of the 20th century, AKHS now provides primary health care and curative medical care in Afghanistan, India, Kenya, Pakistan, and Tanzania, and provides technical assistance to government in health service delivery in Kenya, Syria and Tajikistan. More information......

Region

Eastern Africa

Location

Kenya

Salary

Salary and package to attract the best candidate

Job Expires

30-May-2025