Job Summary

1. The purpose for this role is to have a dedicated resource with the appropriate technical skills and knowledge to support the CRES Project Manager in project coordination, management and implementation within the set project governance and budget control standards.
2. To follow and apply Absa Bank Kenya PLC project practices, standards and methodologies as defined from time to time in the delivery of projects.

Main Accountabilities:

Management of the project budgets

Time split: 15%

Outputs:

• Prepare budget/ financial reports and controls expenditures in accordance with budget allocations
• Manage and reconcile the project budget
• Maintain and update project costs and invoice trackers
• Verify project invoices and payments
• Prepare contract change orders and monitors their execution

Information Management and Reporting

Time split: 15%

Outputs:

• Monitor and report on all phases of planning and construction to ensure that implementation and prescribed activities are carried out in accordance with specified business objectives.
• Ensure effective, timely written and oral communication with consultants and internal customers during all phases of design and construction.
• Maintain and update the Master project filing library and documentation using correct standards
• Maintain and update the Master projects update tracker regularly, produce reports to identify the status of the project in terms of milestones, key achievements and key risks.
• Updating projects RAIDs logs
• Document, distribute and file all official project meeting

Project Management

Time split: 50%

Outputs:

• Provide daily and immediate oversight for the execution of assigned project or small enhancements
• Coordinate with Project Manager to facilitate rational facility project planning, budgeting, and scheduling.
• Coordinate projects or small enhancements between the users and suppliers ensuring procedures and materials comply with specifications; observe work in progress to gauge timeliness, conformance with requirements, and acceptable workmanship.
• Prepare planning documents for initiation of projects to gain approval
• Coordinate with sourcing and the users to develop recommendations for selection of professional services.
• Conduct pre-construction conceptual and design meetings (Discovery of Works), prepare designs, bills of quantities/ Scope of Works and tender documentations
• Reviews bids, recommend and prepare construction contracts and monitors their execution and distribution.
• Receive pay requests from professional consultants and contractors and verifies for payment.
• Monitors and facilitates resolution of construction contract disputes and claims.
• Coordinate with facility occupants and assists the move-in to new facilities.
• Assists in development, implementation and maintenance of new and existing standards of practice for project management activities
• Supervise and train facility employees and contractors as needed
• Performs other job-related duties as assigned.

Controls

Time split: 20%

Outputs:

• Manage all activities and duties in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Absa Policies and Policy Standards.
• Follow agreed controls for resource, schedule and quality requirements.
• Project and identify areas of risk, concern and issue management procedures, making recommendations as appropriate.
• Review designs, plans, contract and other specifications for compliance with appropriate building codes and project requirements.
• Understand and manage risks and risk events (incidents) relevant to the role
• Ensure that each Risk, Issue and dependency Log is updated and maintained and that the associated mitigating actions are being tracked
• Escalate matters outside SLA to the Project  Manager where appropriate

Technical Skills:

• Knowledge of facilities planning and construction management processes and procedures.
• Knowledge of status of costs of new construction, escalation factors, and market trends.
• Knowledge of building codes and standards of practice.
• Knowledge of laws governing construction contracts and contracting.
• Knowledge of construction materials and methods.
• Knowledge of supervisory practices and principles.
• Skills in both verbal and written communications.

Competencies:

• Drive for results
• Technical skills/knowledge
• Planning and Organizing
• Team player
• Quality, High Standards and Controls

Knowledge, Expertise and Experience

Essential

• Some construction management, engineering  or project management experience
• Some experience of managing activity across the whole of a project lifecycle, using current technology, structured methods and a quality process
• Ability to effectively work within a team
• Understanding of the ARO Project  governance and policy framework

Preferred

• Some experience of appropriate Project /programme management software e.g. MS Project Online.
• Some experience using appropriate architectural drawing tools e.g. ArchiCAD, autoCAD.
• Understanding of Project Management techniques E.g. Prince II, PMP etc.