No of Positions: 6

V/NO.16/2021
Gross Salary Scale: Kshs. 45,000-59,000
Leave allowance: As existing in the Commission
Annual Leave: 30 working days per financial year
Medical Cover: As existing in the Commission
Terms of Service: Permanent and Pensionable

Duties and Responsibilities

• Conducts files tracing for purposes of tracking files movement;
• Receives & dispatches mails;
• keeps safe custody of mails delivery books;
• Distributes pays lips to staff as necessary;
• Prepares relevant payment vouchers as directed;
• Processes pension claims and final benefits;
• Maintains stores, records and equipment inventory;
• Serves banks, Saccos and other financial institutions with salary payroll by products to ease payment of salaries;
• Distributes quotations to the identified suppliers;
• Processes documents for issue of licenses or certificates under relevant Acts;
• Draft letters and general correspondence assigned to him;
• Keeps safe custody of invoices, receipts;
• Maintains a proper filing system for proper record keeping and ease of access to information when required;
• Carry out photocopy, franking, documents shredding and document binding;
• Prepares reports on assignments and or training;
• Prepares responses to routine correspondence;
• Handles logistics for internal meetings, workshops, seminars;
• Maintains security, integrity and confidentiality of office data and information;
• Receives and screens incoming mails and correspondences;
• Keeps records of correspondences;
• Maintains file movement registers;
• circulates agendas and reports for different committee meetings;
• Dispatches mail and other office correspondences;
• Manages office sundry;
• Maintains office cleanliness.

Requirements for Appointment

For appointment to this position, one must have:

• Kenya Certificate of Secondary Education (KCSE) mean grade C- (Minus) or its equivalent;
• Proficiency in computer applications;
• Meet the requirements of chapter six of the Constitution of Kenya.