Administrative Officer and Procurement Assistant
| Location | Nairobi, Kenya |
| Date Posted | February 25, 2021 |
| Category |
Administration
|
| Job Type |
Full-time
|
| Currency | KES |
Description
The British High Commission in Nairobi is the diplomatic mission of the United Kingdom in Nairobi. It is located in the Upper Hill area of Nairobi.The British High Commission in Kenya maintains and develops relations between the UK and Kenya.We provide services to British nationals living in and visiting Kenya.
Main Purpose of Job
To assist in the provision of Administrative & Procurement support to the Corporate Services Team for the British High Commission, Nairobi
Main Duties and Responsibilities
General Administration:
- Maintain and update procurement records including filing of contracts, develop and maintain a filing system, binding & scanning of documents, updating contractual documents
- Schedule and coordinate Corporate Services Meetings including organizing meeting rooms or via Microsoft Teams, taking notes and minutes in meetings, Preparing documents for meetings
- Maintain and update the contact lists of all corporate services contracts/supplier list
- Assist in the preparation of regularly scheduled reports
Procurement/Compliance
- Assisting the Procurement Section in overseeing the compliance and execution of Corporate Services procurement requirements
- Assist in ensuring the Foreign Commonwealth and Development Office (FCDO) Procurement Procedures are adhered to at all time by Corporate Services and other Partners Across Government(PAGs)
- Assist in Providing training on Procurement in the FCDO, Purchase to Pay Process, raising requisitions and Supplier Maintenance Forms
- Support in maintaining the Financial Performance and Compliance Indicators (FPCI) Scores
Essential qualifications, skills and experience
- A degree in any business related field;
- Experience in Procurement Management and Project Management
- Experience of administrative work and office management;
- High level of proficiency in MS Office particularly MS Excel and word, would be advantageous
Desirable qualifications, skills and experience
- Project management experience from conception to delivery ideally within a procurement context
- Experience working with an ERP System
- Experience of developing good working relationships with key stakeholders at all levels
Required competencies
- Seeing the Big Picture, Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace, Engaging Internationally