Administrative Officer and Procurement Assistant
Location | Nairobi, Kenya |
Date Posted | February 26, 2021 |
Category |
Administration
|
Job Type |
Full-time
|
Currency | KES |
Description
To assist in the provision of Administrative & Procurement support to the Corporate Services Team for the British High Commission, Nairobi
Main Duties and Responsibilities
General Administration:
- Maintain and update procurement records including filing of contracts, develop and maintain a filing system, binding & scanning of documents, updating contractual documents
- Schedule and coordinate Corporate Services Meetings including organizing meeting rooms or via Microsoft Teams, taking notes and minutes in meetings, Preparing documents for meetings
- Maintain and update the contact lists of all corporate services contracts/supplier list
- Assist in the preparation of regularly scheduled reports
Procurement/Compliance
- Assisting the Procurement Section in overseeing the compliance and execution of Corporate Services procurement requirements
- Assist in ensuring the Foreign Commonwealth and Development Office (FCDO) Procurement Procedures are adhered to at all time by Corporate Services and other Partners Across Government(PAGs)
- Assist in Providing training on Procurement in the FCDO, Purchase to Pay Process, raising requisitions and Supplier Maintenance Forms
- Support in maintaining the Financial Performance and Compliance Indicators (FPCI) Scores
Essential qualifications, skills and experience
- A degree in any business related field;
- Experience in Procurement Management and Project Management
- Experience of administrative work and office management;
- High level of proficiency in MS Office particularly MS Excel and word, would be advantageous
Desirable qualifications, skills and experience
- Project management experience from conception to delivery ideally within a procurement context
- Experience working with an ERP System
- Experience of developing good working relationships with key stakeholders at all levels
Required competencies
- Seeing the Big Picture, Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace, Engaging Internationally