Administrative Officer and Procurement Assistant

at British High Commission Nairobi
Location Nairobi, Kenya
Date Posted February 25, 2021
Category Administration
Job Type Full-time
Currency KES


To assist in the provision of Administrative & Procurement support to the Corporate Services Team for the British High Commission, Nairobi

Main Duties and Responsibilities

General Administration:

  • Maintain and update procurement records including filing of contracts, develop and maintain a filing system, binding & scanning of documents, updating contractual documents
  • Schedule and coordinate Corporate Services Meetings including organizing meeting rooms or via Microsoft Teams, taking notes and minutes in meetings, Preparing documents for meetings
  • Maintain and update the contact lists of all corporate services contracts/supplier list
  • Assist in the preparation of regularly scheduled reports


  • Assisting the Procurement Section in overseeing the compliance and execution of Corporate Services procurement requirements
  • Assist in ensuring the Foreign Commonwealth and Development Office (FCDO) Procurement Procedures are adhered to at all time by Corporate Services and other Partners Across Government(PAGs)
  • Assist in Providing training on Procurement in the FCDO, Purchase to Pay Process, raising requisitions and Supplier Maintenance Forms
  • Support in maintaining the Financial Performance and Compliance Indicators (FPCI) Scores

Essential qualifications, skills and experience

  • A  degree in any business related field;
  • Experience in Procurement Management and Project Management
  • Experience of administrative work and office management;
  • High level of proficiency in MS Office particularly MS Excel and word, would be advantageous

Desirable qualifications, skills and experience

  • Project management experience from conception to delivery ideally within a procurement context
  • Experience working with an ERP System
  • Experience of developing good working relationships with key stakeholders at all levels

Required competencies

  • Seeing the Big Picture, Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace, Engaging Internationally
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