Reporting: Finance & Administration Assistant
Salary Grade: Level 2

JOB SUMMARY

Reporting to the Area Finance and Admin Assistant (AFAA), the Administration Clerk/Cashier will be responsible for cash and bank payments in compliance with ChildFund financial policies and procedures.

DUTIES/RESPONSIBILITIES

• Keep record of all cash and bank transactions, update and reconcile on daily basis.
• Issue cheque and cash payments ensuring that all required documentations are attached
• Ensure all payments are correct with appropriate reviews and approvals before any payment is made.
• Disburse all authorised cash payments.
• Match invoices/receipts with payment vouchers, GRNs and other required documents.
• Keep the office safe, keys, cash and other assets in secure place at all times.
• Ensure all payment vouchers are properly filled, labelled, and stored in easily accessible manner.
• Perform cash counts on daily/weekly basis, and whenever needed by AFAA.
• Post transactions to the accounting software.
• Prepare cash, bank, and advances reconciliations on weekly basis and submit for review.
• Any other organisation’s duty as may be directed by the Supervisor.

SKILLS AND COMPETENCE

• Bachelor’s Degree in Finance or Accounting.
• At least CPA Level I.
• Knowledge in QuickBooks accounting package will be an added advantage
• Possession of relevant professional certifications.
• 2-3 years’ experience in accountancy and administration in NGO handling donor funded projects.
• Computer literacy in MS Office programs particularly MS Excel.

• Good organization and time management skills and ability to work under pressure.
• Good communication and writing skills.
• Must have very good interpersonal skills.
• Must be a person of very high integrity.
• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices.