Administrative & Digital Support

• Manage day-to-day office tasks: filing, data entry, document management.
• Handle internal/external correspondence (email, phone, physical mail).
• Create and manage forms and shared digital tools as needed by HR/Admin and other departments.
• Maintain digital systems (employee records, leave trackers, form repositories).
• Handle internal and external communications professionally
• Maintain physical and digital filing systems

Contract Support and Documentation

• Draft basic contracts (including for consultants, suppliers, and temporary staff),
• Coordinate with the Projects team to ensure alignment on staff needs and deliverables.
• Track contract timelines (renewals, expiries) and ensure documentation is complete.
• Ensure proper filing and archiving of executed contracts (both soft and hard copy)

Office & Operations Coordination

• Maintain inventory and order office supplies.
• Coordinate office repairs, maintenance, and cleanliness.
• Prepare reports and internal documents as needed.
• Assist in organizing events, workshops, and handling travel logistics
• Support HR with staff coordination tasks
• Perform other clerical duties as needed

Team & HR Support

• Support recruitment processes (scheduling interviews, processing onboarding documents).
• Assist in internal event organization and staff welfare logistics.
• Step in for the HR Manager in daily administrative tasks when they are unavailable
• Assist with procurement, petty cash, and office supply management
• Support HR with onboarding and offboarding

Qualifications

• Diploma or degree in Business Administration, Office Management, or a related field
• Proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office, Airtable, etc.)
• Strong digital literacy and ability to quickly learn internal systems
• Excellent verbal and written communication skills

Experience

• Minimum of 3 years of work experience in a busy office environment, preferably in an administrative or Executive Assistant role.
• Experience in contracts administration or support is a plus
• Ability to multitask and prioritize tasks effectively
• Skills
• Strong interpersonal skills and a positive attitude
• Ability to work independently as well as within a team
• Strong organizational and multitasking abilities
• Excellent written and verbal communication
• A high degree of discretion and confidentiality
• Interest in media, journalism, or nonprofit work is an added advantage