Manage the office in Nairobi and make sure that all employees can focus on delivering their best work
Make sure that the company always has up-to-date financial, operational and HR reports, which includes accounting/bookkeeping responsibility
Assist in the onboarding process for new hires, including contracting, work permits, orientation period, etc.
Manage contract and price negotiations with office vendors, service providers and office lease
Develop, update and maintain office policies as necessary
Support staff and management with preparing various documents and client contracts, building client presentations, answering phone calls, be responsible for scheduling various meetings and manage the meeting room schedule
Help prepare for international travel (booking flights, hotels and applying for visa)
Keep an impeccable office admin
Qualifications

At least five years of experience as an Office Manager, Office Administrator, Accountant or similar position
Accounting experience, including data-entry and creating basic financial reports
HR experienceand a good understanding of Kenya’s labor laws and regulations
Experience having worked with accounting and/or ERP systems. Experience with Odoo is a big plus
Proficient in Microsoft Office and other office management tools such as Teams and Zoom
Excellent time management skills and an ability to multi-task and prioritize your work
Keen attention to detail in combination with great problem-solving skills
Possess excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Sense of humor and are a real team player
Strong analytical skills
Proficient in English (written and verbally)